DSP - Planning Operations to support the priority Plan

Session 5.2 - Project Management

APICS definition: The use of skills and knowledge in coordinating, organizing, planning, scheduling, directing, controlling, monitoring, and evaluation of prescribed activities to ensure that the stated objectives of a project, manufactured good, or service achieved.

a. Project planning (1st step once the project has management's approval to begin)

Project plan elements:

-Statement of work: describes the purpose, history, deliverables, and measurable success indicators for a project.

-WBS: hierarchical description of the project including Prj phases, deliverables, and work packages.

-Project schedule: Gantt charts, network diagrams and techniques, CPM, PERT)

-Responsibility matrix

-Resource requirements: resource loading and leveling, constrained resource scheduling, Critical Chain Method

-Budget: preliminary cost estimates / final cost estimates:

> Key cost components: labor, materials, equipment, vendor and/or consultant costs

b. Project Implementation Phase:

> forming the project team: goals and objectives of the project, stakeholders to be included, technical work required, expertise required to direct and perform the required work, availability of project personnel

> scheduling work

> managing team relationships

> maintaining the project schedule and budget:

The purpose of controls is to:

Complete the project on time and within budget

Track progress

Detect variances from the plan

Take corrective action when needed.

c. The closeout phase

Major tasks are:

-Documenting the project

-Conducting a post-implementation Audit

-Issuing a final report

-Closing operations

-Obtaining client approval

NB. Other Prj documents:

Milestone schedule: includes only high level schedule displaying important deliverables.

Scope statement: is limited to describing the products to be created by the project.